Medical office located Downtown Chicago is looking for energetic, dependable, pleasant and self–motivated Administrative Assistant (medical office experience not necessary). Candidates should possess excellent telephone skills, exceptional work ethics, be detail oriented, and team player. If you decide to apply make sure that you are capable to schedule and confirm appointments in professional manner, manage multi-line phone system, make follow-up calls, keep up with paper work, organize patients files and data base. Advanced computer skills and some Saturday’s availability a must. We offer full time, $12 for starters, depend on the performance after 3 months a raise.

Please email your resume. If we find your resume interesting, we will contact you within 24 hours. Interviews will be conducted this week, Oct. 16th Friday or 17th Saturday. Thank you for your time.

Read more from the original source:
Administrative Assistant F/T (Chicago Downtown)

Naperville Country Club is currently looking for a Communications Manager / Administrative Assistant

Position Summary

Naperville Country Club seeks an individual who can provide high level administrative and executive support with an emphasis on confidentiality, communication and an attitude of cooperation and willingness to help. This highly visible position represents both the membership and the entire staff. Interpersonal and technical skills of the utmost professional caliber are essential.

This position is responsible for promptly, accurately, professionally and courteously greeting visitors, answering and forwarding incoming telephone calls, and relaying messages to staff and members of the Board of Directors. In addition, this position will coordinate the development, production, and distribution of all club communications including: website, newsletters, and other internal and external communications, in particular, management of a weekly newsletter, maintenance of the club’s website and promotion of club events. Furthermore, this position will provide secretarial and clerical support (filing, word processing, clerical, telephone and related duties) to departmental managers and the Board of Directors. This position requires an individual with strong technical and project management skills.

Communication Responsibilities

• Manage and develop the club’s communications program, in particular the newsletter and website

• Assume primary responsibility for the coordination, writing, editing, presentation, quality and distribution of all club communications. Proof read all content for corrections and changes; responsible for design and layout of covers, page format and template design. Produce consistent, up to date and accurate information for all club related communication vehicles with an overall goal of improved member awareness of club activities

• Establishes and create print materials for all aspects of the club. Responsible for computer-design tasks related to menus, invitations, announcements, in house signage and other promotional material including new member and prospective member packets, new member orientation packets and banquet packets

• Enhance and maintain the club’s web site content. Promote website usage to members and staff

• Maintain and coordinate the clubs calendar of events which includes: banquets, parties, holiday events, and other functions

• Prepare and sends mailings about club events and functions

• Prepare PowerPoint presentations as needed for club meetings and events

• Takes photos for use in club publications, websites and exhibits

Administrative Responsibilities

• Serve as the initial point of contact for both members and guests as they arrive at the administrative offices of the club. Greet and receive all members, guests, visitors and sales representatives.

• Develop a general knowledge of departmental activities so as to facilitate accurate responses to questions from members, visitors, and guests. Answers the telephone; acts as a receptionist when necessary; assists with inquiries and provide information about membership, special functions, etc.

• Perform member-family relations responsibilities (including checking obituaries and preparing and sending thank-you letters, get-well cards, flowers and birthday greeting cards…)

• Prepare notices, agendas and other items for the officers of the club and the board of directors. Maintain files with the minutes from Board of Director meetings

• Prepare annual meeting notice. Assist the Board of Directors in preparing for the annual meeting. Prepare agenda, proxies, informational mailings, supplies, name tags, etc…. as needed

• Assists with the distribution and tally of club surveys

• Provides assistance and training as needed to other managers relative to e-mail, website, Internet and general computer applications

• Processes e-mail directed to staff members

• Operates the phone system, answers the telephone; transfers calls to proper extensions; takes messages for members and staff. Minimize the use of the clubs automated voice mail system

• Maintain appearance of reception area as it is the first point of contact for members and guests as the approach the business office

• Post daily / weekly events on lobby activity (function) boards

• Accept and record reservations for meals and other club events

• Greet and assist job applicants

• Perform general office and clerical duties such as: word processing, correspondence, copying, filing, assembling, distributing, faxing and operation of a postage machines

• Assist with mailing of monthly statements if needed

• Order and inventory office supplies. Monitor office equipment-maintenance contracts

• Receive deliveries from Fed Ex, UPS and other delivery services. Sort and distributes incoming mail. Collect and posts outgoing mail (including overnight mail services)

• Perform off-site errands (for example, going to the post office, going to the office supply store, going to Kinko’s…)

• Perform office opening / closing duties (equipment, computers, lights, music…)

• Manage the “lost and found” program

• Attends staff meetings as needed

• Works on projects as assigned by your supervisor

• Represent Naperville Country Club with a high level of professionalism and in a manner that reflects positively on the organization when interacting with members and guests

Requirements

• Friendly, cheerful, demeanor with a positive can-do attitude that is evident in the person’s voice

• Minimum of 2 years work experience with demonstrated proficiencies in administration and communications output. Interview candidates will be asked to provide a written sample of their work.

• Required proficiency in MS Word, Excel, PowerPoint, Publisher and Outlook. Interview candidates will be asked to provide a sample work project that demonstrates this proficiency

• Familiarity with graphics, newsletter development and website maintenance is required

• Previous working knowledge of Clubessentials, or similar website/market tools, is advantageous

• Familiarity with Jonas Software is a plus

• Demonstrated ability to quickly learn new software applications

• Exceptional written, communication and interpersonal skills and ability to interact comfortably with a wide variety of audiences.

• Demonstrate ability to manage /coordinate multiple projects and successfully prioritize multiple tasks with good judgment , initiative and follow-through

• High confidence level in addressing unplanned or short-notice issues requiring sound judgment and limited direction

• Thrive in a high energy, fast pace, and demanding office environment

Attributes

• Commitment to excellence- perform duties at highest level on a consistent basis

• Excellent communicator- able to interact with people of all levels in a confident, professional manner

• Service focus – dedicated to exceed the expectations of membership

• Prioritization – is able to decipher priorities and make sound judgment calls when needed

• Team player- have team-oriented experience and approach and enjoy working as part of a team

• Intelligent and ambitious- always willing to tackle issues that result in smart, efficient solutions

• Ability to juggle several tasks at once, prioritize, plan and manage one’s time and activities

• Self-starter who has an appetite for learning and is driven to excel

• Creative, methodical, and organized with excellent attention to detail

• Flexible attitude, hard working, cost-conscience and results-driven

• Someone who will be committed to Naperville Country Club and will contribute in a positive manner to the club’s overall image and success

Read more from the original source:
Communications Manager / Administrative Assistant (Naperville Country Club)

Collections expert:

Collect monthly outstanding receivables

Great communication skills – routine phone calling

Keep track of account list

Organized / able to multi-task

Positive and service oriented attitude

Please send resume with salary history to:

Read more from the original source:
Collectins Representative (Chicago)

Read the original here:
Collections Manager (Chicago)

Read more here:
Admin. Assistant 9AM-3PM (Northbrook)

Qualifications:

-Must be FRIENDLY and a TEAM PLAYER.

-Must be WILLING TO LEARN and WORK HARD.

-Must be very organized.

-Working knowledge of Word & Excel.

-Strong verbal and written communication skills (especially telephone & e-mail).

Job duties will include various tasks in and out of the office including but not limited to:

-Answering phones / talking to customers & vendors.

-Scheduling for technicians.

-Filing paperwork.

-Filling out forms.

-Internet research.

E-mail resume with a brief summary of experiences.

Read the original here:
Assistant Needed (Arlington Heights)

The position involves the daily office operations of a small construction company. Ideal candidate must possess organizational skills and attention to detail, plus the ability to proofread documents and find flaws before paperwork is sent out. Basic understanding of typical business accounting concepts is required, but detailed accounting knowledge is not. Must like to “figure it out” not just “fill in the blanks”. Will consider training the right, bright candidate that passes a simple presreening evaluation test.

Quickbooks Pro or similar accounting software experience is required. Familiarity with typical Microsoft Office functions is also required. Prior construction office experience is desired, but not mandatory.

Operational Functions

Payroll (12-20 employees), enter and pay bills, create customer invoices from project records. Prepare weekly reports ( All performed with Quickbooks Pro) –Handle online bill paying

Prepare monthly union reports for two unions-

Project cost recordkeeping- (Excel)

Maintain insurance records for projects and subcontractors

Preparation of standard construction documents, payouts, waivers, sworn statements and other AIA based forms

Research and prepare product submittals, internet research

Inventory/Purchasing of all typical office supplies

Assistant to owner and project manager in special projects.

Pay range from 26,000-34,000 depending on experience and prescreening knowledge test. Frankfort area office, nice new office environment

Please submit your resume with enough detail so that we can evaluate for a good “fit” for both of us. Please be sure to include all software that you are familiar with

Read the original here:
secretarial- administrative assistant (Frankfort)

We are looking for a Real Estate Secretary to work full or part time depending on how much there is to be done.
The ideal candidate would need to have flexibility on their schedule since we may need you to work weekends, mornings or nights.
Computer skills are absolutely necessary for this position.
Real Estate knowledge and MLS knowledge are preferred.
Microsoft office savvy (MS Word, MS Excel, MS Publisher, etc.) knowledge on Access, Act and Publisher a plus.
Possible permanent position available.
Please send your resume and cover letter to mehdi@hansenrealty.com

Read more from the original source:
Real Estate Secretary Needed (Lincoln Park)

]]> http://www.careerdomainmedia.com/chicago/administrative-chi/real-estate-secretary-needed-lincoln-park.html/feed 0 http://www.careerdomainmedia.com/chicago/administrative-chi/insurance-agency-customer-service-manager-lombard.html http://www.careerdomainmedia.com/chicago/administrative-chi/insurance-agency-customer-service-manager-lombard.html#comments Tue, 13 Oct 2009 21:55:39 +0000 melissa http://www.careerdomainmedia.com/miami/insurance-agency-customer-service-manager-lombard.html Small, commercial agency with a reputation for excellence seeking experienced, outgoing Customer Service Manager to make sure our customers continue to get the very best. Our rates are not the lowest, but our customers stay with us because we treat them like family, and that’s how we think of them. Highly competitive pay and full benefits to the right individual with outstanding organizational skills. Our CSM of many years is retiring soon, and will stay until we’ve found the right person, though we would like to have identified her replacement by November 1st.. References very important. Please send cover letter with resume and references, as the ability to communicate effectively is extremely vital with this position.

Read more here:
Insurance Agency – Customer Service Manager (Lombard)

]]> http://www.careerdomainmedia.com/chicago/administrative-chi/insurance-agency-customer-service-manager-lombard.html/feed 0